COLLECTION OF INFORMATION
Nature of information
How information is collected
Where practical, Clients of Gumbuya World may deal with Gumbuya World on an anonymous basis. However, as a provider of a wide range of services, Gumbuya World frequently finds that it is necessary to collect Personal Information during the course of transactions. Personal Information may be collected about Clients via the following means:
- competition entry forms;
- application forms;
- websites (including in some instances cookies);
- online transactions;
- networking functions (such as business cards);
- over the phone;
- patron surveys;
- at the front gate;
- in contracts;
- incident and visitor records;
- CCTV footage, RFID data and photographs;
- credit card details via credit card purchases; and
- information collected from third parties.
Information given to Clients
When Personal Information is collected from a Client, they are advised at the time of collection or as soon as practical after its collection as to:
- Gumbuya World's contact details;
- the purpose of collection;
- the fact that a Client can access the Personal Information that Gumbuya World holds about them;
- the types of organisations to which their Personal Information may be disclosed ;
- any law that requires the Personal Information to be collected; and
- the key consequences if all or some of the information cannot be collected; and
- whether the Personal Information will be disclosed to overseas recipients.
Where Gumbuya World collects Personal Information about a Client from a third party, and the Client has not previously consented to that third party providing the information to Gumbuya World, we will, where reasonable and practical, provide the Client with the following information about that third party:
- the third party's contact details;
- the purpose of collection;
- the fact that the Client can gain access to the Personal Information;
- the types of organisations to which their Personal Information may be disclosed by that third party;
- any law that requires the Personal Information to be collected; and
- the key consequences if all or some of the information cannot be collected.
Gumbuya World will not ask a Client for information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or details of health, disability or sexual activity or orientation, unless:
- the collection of that information is specifically authorised by law; or
- the collection of the information is necessary for the establishment, exercise or defence of a legal claim.
Wherever practical, Gumbuya World will obtain the express consent of Clients to the collection of Personal Information. In some situations, Gumbuya World will interpret a Client's actions as indicating that a Client consents to the collection of Personal Information. This may occur where the Client has provided Personal Information for a particular purpose and that purpose cannot be achieved without Gumbuya World making use of the Client's Personal Information.
If personal information is not provided
Where relevant, Gumbuya World will endeavour to make Clients aware that Gumbuya World may not be able to provide a proper service to them if Personal Information is not provided upon request.
Cookies are small pieces of data stored on the web browser on computers. GumbuyaWorld websites may store cookies on a Client’s web browser. The main reasons cookies may be stored are to:
- improve Clients’ website browsing experience. For example, to remember a Client’s search criteria and to remember any site preferences for future visits to those web sites;
- gather statistics on site usage; for example, page views and drop off points so Gumbuya World can monitor site usage and make improvements to site usability.
USE AND DISCLOSURE OF PERSONAL INFORMATION
Use of personal information
Gumbuya World may use Personal Information for the purposes identified at the time of collection which may include:
- to provide and administer Gumbuya World's goods and services, such as verifying a Client’s identity; contacting Clients about orders and bookings; processing payments; training staff; testing its systems; and managing interaction with Gumbuya World's suppliers;
- to provide and operate Gumbuya World's competitions, promotions and events;
- to distribute Gumbuya World's newsletters and other communications by itself or with the assistance of third party services providers;
- for Client support, including resolving and providing assistance for orders or tickets or to respond to other enquiries or requests;
- to conduct marketing activities for Gumbuya World's products and services, or products and services of third parties, and to conduct market and other research to improve Gumbuya World's products, services and marketing activities;
- to conduct market research and analysis;
- to provide information technology services such as data storage, distribution services, communication networks, software and system development, maintenance and support, and information processing, analysis and reporting;
- to provide services in the course of investigating a complaint or a security incident;
- for the purposes of a confidential alternative dispute resolution process; or
- to maintain records and comply with Australian law.
Disclosure of personal information
In general, only officers, employees or contractors of GumbuyaWorld may view Personal Information. Gumbuya will only grant access to parties other than Gumbuya World's officers, employees and contractors to view Personal Information where Gumbuya World believes that access is necessary to achieve the purpose for which the Personal Information was collected. From time to time, Gumbuya World may grant access to service partners, companies or individuals with whom it shares some common commercial interest to view Personal Information where Gumbuya World believes that access is necessary to achieve the purpose for which the Personal Information was collected. To the extent that these service partners, companies or individuals are located in Australia and Gumbuya World gives them access to a Client’s Personal Information, they are subject to privacy legislation which prevents the Personal Information being used for any other purposes. Gumbuya World will only disclose Personal Information to parties other than Gumbuya World's officers, employees and contractors without a Client’s consent if:
- Gumbuya World believes that the disclosure may lessen a risk of harm to the health or safety of any person;
- Gumbuya World believes an unlawful activity is being undertaken and the Personal Information is disclosed as part of Gumbuya World's investigation into this activity;
- Gumbuya World is required by law to disclose the Personal Information; or
- The disclosure is required for the enforcement of a criminal law or a law imposing a pecuniary penalty or for the protection of public revenue.
Gumbuya World may disclose Personal Information to countries outside Australia. GumbuyaWorld will only do so in compliance with all applicable Australian data protection and privacy laws. Gumbuya World will take reasonable steps to protect Personal Information no matter what country it is stored in or transferred to.
Gumbuya World does not use any prohibited identifiers (such as a tax file number) to identify its Clients.
Storage and security
Personal Information may be stored in either hard copy form or on computer or both. Hard copy Personal Information is wherever practical, kept under locked security. Personal Information stored on computer is wherever practical, password protected. Where possible and practical, Gumbuya World will endeavour to comply with recognised Australian and international standards relating to information security. Gumbuya World regularly deletes and de-identifies Personal Information if the information is no longer needed by GumbuyaWorld.
Updating personal information
Gumbuya World regularly monitors the quality and accuracy of Personal Information that it maintains and where practical, updates that information on a regular basis. Clients can update or correct their Personal Information at any time by contacting Gumbuya World's Privacy Officer.
Gumbuya World will only collect Personal Information from, or about, minors for any booking and delivery of a specific program being purchased for use by the minor.
- include an 'unsubscribe' facility so Clients can unsubscribe from the mailing list at any time; and
- clearly and accurately identify the sender of the message; and
- include information about how Clients can contact Gumbuya if Clients wish to be removed from any mailing list or to contact Gumbuya's Privacy Officer.
Access to personal information
Clients may access their Personal Information by contacting Gumbuya World's Privacy Officer. Any request to provide access to this information will be dealt with within a reasonable time.
WITHHOLDING ACCESS TO PERSONAL INFORMATION
When access can be withheld
Access to Personal Information may be withheld in a number of circumstances. These include where:
- providing access would pose a serious and imminent threat to the life or health of a person;
- providing access would have an unreasonable impact on the privacy of others;
- the information is subject to confidentiality where the person who provided the information to Gumbuya World did so expressly on the condition that it remains confidential;
- the request is vexatious or frivolous;
- the information relates to current or anticipated legal proceedings between Gumbuya World and the person and the information would not be required to be discovered to a court;
- Gumbuya World is in commercial negotiations with the person and the information would reveal Gumbuya World's intentions;
- providing access would be unlawful or Gumbuya World is required by a law to withhold access; or
- providing access could prejudice the investigation or detection by Gumbuya World or by a government body of an unlawful activity or some serious or improper misconduct.
Where Gumbuya World does withhold Personal Information, Gumbuya World may instead choose to give the Client a summary of that information.
If Gumbuya World withholds access to Personal Information, Gumbuya World will provide written reasons to the extent required and how the Client may protest the refusal.
Third party intermediary
If Gumbuya World withholds access to Personal Information, Gumbuya World will consider whether the provision of access to an independent third party will meet Gumbuya World's and the relevant Client's needs.
Who to contact
Gumbuya World is committed to working with its Clients to obtain a fair resolution of any complaint or concern about privacy. If you have a concern about your privacy or you have any query on how your Personal Information is collected or used please contact Gumbuya World using the details below. We will respond to your query or complaint within a reasonable time.
Write to us
You can contact our Privacy Officer at:
- Gumbuya World, 2705 Princes Hwy, Tynong North, VIC 3813
- Email firstname.lastname@example.org
- Phone (03) 5629 2613